ERP questions Kenyan businesses ask us most.

An ERP (enterprise resource planning) system puts your accounting, sales, purchasing, inventory, HR and reporting in one connected system instead of separate spreadsheets and tools. If you re-enter the same data in several places, can't see stock or cash in real time, or are outgrowing basic accounting software, an ERP is usually worth a conversation.

Accounting software records money coming in and going out. An ERP includes accounting, but also connects it with inventory, purchasing, sales, CRM, manufacturing, HR and projects, so every department works from the same live numbers.

It depends on your size, industry and budget. ERPNext and Odoo suit many small and growing Kenyan businesses: ERPNext is sold in fixed, published tiers from Starter, while Odoo lets you start with one app and add more as you grow. A short scoping call lets us recommend the right one honestly, because we implement six platforms and have no reason to push one.

SYSPRO and Sage X3 are built specifically for manufacturers and distributors. ERPNext, NetSuite, Odoo and Dynamics 365 Business Central also bring real production planning, bill-of-materials and quality capability. The right fit depends on how complex your production is and how large you are. See our manufacturing page.

NetSuite is built for multi-subsidiary, multi-currency consolidation, and Dynamics 365 suits larger organisations on the Microsoft stack. ERPNext supports multiple companies at its higher tiers, and Odoo's Custom plan includes multi-company support, which suits smaller groups.

Both are open-source and modular. ERPNext ships dedicated industry modules (SACCO, Education, Healthcare, Hotel, Agriculture and more) and is sold in four fixed tiers. Odoo is adopted one app at a time and has a large app marketplace; for some sectors, such as education and healthcare, it relies on marketplace apps rather than a built-in module. We'll compare them against your processes during scoping.

Open-source ERPs such as ERPNext and Odoo Community have no per-user licence fee, so you pay for implementation, hosting and support. Licensed platforms (NetSuite, SYSPRO, Sage, Dynamics 365 and Odoo Enterprise) charge per user or per module but bring a vendor roadmap and enterprise features. Neither is cheaper in every case, and the total cost over several years is what matters.

ERPNext, SYSPRO and Sage can run in the cloud or on your own servers, and Odoo can run on Odoo Online, Odoo.sh or on-premise. NetSuite is cloud-native, and Dynamics 365 is delivered from Microsoft's cloud. The right choice depends on your IT policy, connectivity and growth plans, and we'll advise during scoping.

It depends on the platform, number of users and modules. For ERPNext, Gegohub publishes fixed tiers with implementation from KES 150,000 (Starter) to KES 1,500,000 (Professional), Enterprise quoted after scoping, plus annual support and hosting. Other platforms combine a per-user licence with implementation. See our pricing page and the dedicated pricing page for each platform.

Yes. ERPNext tiers and an interactive calculator are on our pricing page, and Odoo has its own implementation calculator. For NetSuite, SYSPRO, Sage and Dynamics 365 we show each vendor's published price structure for context, clearly labelled as not a Gegohub quote, and confirm your exact number after a short scoping call.

ERPNext and Odoo Community have no licence fee, and Odoo offers a free single-app plan. You still need implementation, hosting, training and support, and for most businesses those make up most of the real cost. "Free" describes the licence, not the project.

Specialised add-on modules, extra users beyond your tier, extra companies and integrations such as M-Pesa. In our ERPNext calculator, extra users are KES 2,500 per user per year and extra companies are KES 130,000 each. The calculator shows every item before you talk to us.

Starter covers up to 5 named users, Business up to 15, Professional up to 30 and Enterprise 50 or more. All tiers include accounting, selling, buying, inventory, CRM and basic reporting. Higher tiers add projects, assets, helpdesk, manufacturing, quality and maintenance, and Enterprise adds multi-company setup, advanced dashboards and workflow automation. See the tier-by-tier table.

A small, standard rollout can take a few weeks. Multi-department, multi-entity or heavily customised projects take several months. We confirm a realistic timeline after scoping, because it depends mainly on how much data you migrate and how much needs to be customised.

We start by reviewing how your business runs today, then recommend a platform, configure and customise it to your workflows, migrate your data, train your team and support you through go-live. After that, ongoing support keeps the system reliable. See our services for each step.

Yes. Every implementation includes a data migration path: smaller packages get import templates for a clean start, growing businesses get full historical data migration, and larger deployments get full migration plus integration work. Anything beyond a package's standard scope is quoted separately so there are no surprises.

Yes. Our engineers build custom reports, workflows, extensions and integrations on your chosen ERP, using modern stacks such as Python/FastAPI, .NET Core and React. If a platform doesn't offer a module you need natively, we can often build it.

Yes. We run role-based workshops and live sandbox simulations so your finance and operations teams learn their day-to-day tasks and the reporting tools, from the first week rather than months later.

Every package includes ongoing support, from email and WhatsApp at Starter up to phone, priority response and a dedicated account manager at higher tiers, with response-time targets tightening from 24 hours to 4 hours. Bug fixes and patches are covered, and every hosting tier includes daily automated backups.

ERPNext is organised in tiers so you can move from Starter towards Enterprise without switching systems, and Odoo lets you add apps as you grow. If your needs change more fundamentally, we can advise on moving to a larger platform such as NetSuite or Dynamics 365.

Yes. M-Pesa payment integration is part of our localisation work for Kenyan deployments, and it is a priced add-on in our ERPNext calculator.

Yes. We localise deployments for eTIMS readiness, VAT and withholding tax compliance and the statutory reporting formats regulators expect, and we keep systems upgraded as vendors release new versions.

ERPNext, Odoo and the other platforms we implement have HR and payroll modules, and we configure them for Kenyan statutory requirements. Tell us your payroll rules during scoping and we'll confirm exactly what is configured.

Yes. We integrate ERPs with M-Pesa, Power BI, SMS gateways, e-commerce platforms and third-party systems through APIs.

Yes. We are based in Nairobi and serve organisations in Kenya and across East, Central and West Africa.

Yes. ERPNext includes a dedicated SACCO Management module for member accounts, savings products and loan tracking, and Odoo can be configured for similar needs. See financial services.

Yes. ERPNext's Education module covers admissions, programs and courses, fee collection, attendance and assessments. Odoo can be configured for schools through marketplace apps. See education.

ERPNext's Healthcare module covers patient records, appointment scheduling, billing and consumables inventory, and Odoo offers marketplace healthcare apps. It covers the operational side of a clinic without the cost of a specialist hospital system. See healthcare.

Yes. ERPNext has Hotel and Restaurant Management modules, and Odoo offers a restaurant-mode point of sale plus marketplace hospitality apps. See consumer & hospitality.

Yes. ERPNext and Odoo both have point-of-sale modules, NetSuite offers SuiteCommerce for combined online and in-store retail, and Dynamics 365 Business Central covers standard retail scenarios. SYSPRO is not our first recommendation for pure retail. See retail.

ERPNext has an Agriculture module for crop cycles, land and yields, and Odoo can be configured similarly. Agri-processors with heavy production needs can also look at SYSPRO. See agriculture.

Yes. ERPNext's project management, property, rental and fixed-asset modules, together with Odoo's project and field-service apps, cover multi-site tracking, budgets and asset registers. See construction.

Yes. NetSuite has a dedicated edition for non-profits built around fund accounting, grants and donors, and ERPNext has a Non Profit module for smaller organisations. See non-profit.

So we can recommend what fits your business rather than what we happen to sell. We implement ERPNext, NetSuite, SYSPRO, SAGE, Odoo and Microsoft Dynamics 365, and we'll tell you honestly when another option suits you better.

Our office is at Cedar Court, Garden Estate Road, Garden Estate, Nairobi. We're open Monday to Friday, 8:00 to 17:00 East Africa Time. See the map and directions.

Use the contact form, call or WhatsApp +254 799 300 300, or email info@gegohub.com. We start with a short scoping call, recommend a platform and then send a clear quotation.